Ad Council Minutes

  Ad Council Minutes  

December 17, 2019
AD COUNCIL MINUTES
AVUMC
 
Chairperson Tom Duggan called the meeting to order on December 17, 2019.  Present were Tom Duggan, Betty Holling, Don Yale, Sandy Yale, Larry Weaver, Betty Weaver, Diane Cain, Keacha Portanova, Kelsey Fernandez, Brenda Fredrickson, Kenna Yarbrough, Dominick Portanova, Selwyn Edwards, Kent Gregg, Scott Finlay, Bill Opp and Rev. Michele Kaminsky
 
Devotion:   Selwyn Edwards gave an opening devotion.
 
Minutes:  A motion was made by Brenda Fredrickson, seconded by Kenna Yarbrough and passed that the minutes of the October meeting be approved as read.
 
Youth:  Dominick Portanova reported that the youth group met with Smoky Hill UMC’s youth group and attended their Youth Sunday and played Clue.  They are selling Butter Braids for a fund raiser and made $600.  They helped with After Hours Ministry and Pictures with Santa.
 
Finance:  Brenda Fredrickson reported that we are projected to about break even for the year.  She introduced Bill Opp, who will be the new chairperson for Finance.  Brenda complimented Larry Weaver for doing a good job of controlling expenses for the year and complimented Scott Finlay for doing a good job of raising money for the music program.  It was moved by Betty Weaver, seconded by Sandy Yale and passed that the budget presented for 2020 be passed.
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We were reminded to review the written reports submitted by Michele, Worship, Education, Missions and Trustees.
 
Trustees:  Larry Weaver reported:
-Larry met with the representative from Church Mutual and has fixed most of the items they were concerned about. We have until December 23 to straighten the janitor’s room and let them know what chemicals we have stored.  Brenda Fredrickson reported that we have increased our insurance coverage for hail damage to lessen the deductible.  There is a person working on a grant to improve the playground.
-Matt Carkeek has submitted a bid of $6,600 to do the landscaping work on the east side of the church.  It was decided to table this matter until the next meeting.
-Larry has a bid of $91,000 to completely repair the parking lot.  
-There was a discussion of the problems of glitter being used in the church.  Diane Cain reported that she will try to get the glitter used only outside for VBS
-There have been problems with outside groups using the church during Advent.  Larry Weaver made a motion, seconded by Selwyn Edwards, passed with one abstention that we have no rentals of the church by outside groups during Advent except for those groups that are already contracted to use the church.  There has been a problem with paint being used in the carpeted rooms downstairs so signs will be put up stating no paint in the carpeted rooms.
 
Old Business:  
The survey on the columbarium is ready and will be emailed or, mailed for those who do not have email, after the first of the year.
 
Rev. Michele Kaminsky reported on physical control of the church.  She reminded all groups using the church to make sure there is someone watching the door while people are coming for meetings, etc.  She reported that we need to be diligent since there have been recent instances of items being stolen from other churches in the county.
 
Kent Gregg reported on the directory.  Information needs to be uploaded to the web site and it will be done after the first of the year.  The company will do a one time free upload.
 
Rev. Michele Kaminsky:  Michele reported that she wants us to be prepared that it is possible that nothing will happen about the church split at the General Conference in 2020.  There are many different plans being presented.
Scout Sunday will be either February 9 or February 23, depending on when the Scouts want it.
For committee training this year, Michele is asking the outgoing committee chairs to welcome and acquaint new committee members and the new chair at the first meeting of the year.
 
Kelsey Fernandez:  Kelsey reported that the youth made $600 for the Mission Trip selling Butter Braids.   The Mission Trip in 2020 will be May 31-June 4 to UMCOR in Salt Lake City.  She discussed the possibility of a fund raising project with Magnus Premium Coffee.  A sheet would be posted at the church for people to sign up to buy coffee and it would be delivered once a month.  The youth would make 25% profit on the coffee sales.  It was suggested that the coffee company have a taste testing for the congregation.  For Lent the youth will have a board with envelopes that have amounts on them for donations.  Other possibilities discussed for fund raisers were restaurant nights, chocolates in February and chili for Super Bowl Sunday.
 
SPR:  Betty Weaver announced that Lynn the office manager is retiring as of the end of the year.  SPR will be trying to hire someone temporarily while they do a search for someone new.
 
The next meeting will be January 21, 2020.  Kent Gregg will do a devotion and closing prayer.
 
Selwyn Edwards gave a closing prayer.
 
Respectfully submitted
Betty Holling, Secretary