October 15, 2019
AD COUNCIL MINUTES
Chairperson Tom Duggan called the meeting to order on October 15, 2019. Present were Tom Duggan, Betty Holling, Don Yale, Sandy Yale, Larry Weaver, Betty Weaver, Diane Cain, Keacha Portanova, Kim Palmer, Kelsey Fernandez, Brenda Fredrickson, Kenna Yarbrough, Dominick Portanova, Selwyn Edwards, Carol Donahue, Kent Gregg, and Lisa Bridenburg.
Devotion: Tom Duggan gave an opening devotion.
Minutes: A motion was made by Brenda Fredrickson, seconded by Don Yale and passed that the minutes of the September meeting be approved as corrected.
Youth: Dominick Portanova reported that Youth Sunday went very well and thanked Kelsey for her great planning. Everyone else commented that the youth had done a great job. The group will be talking about how they can give back to the church at their meeting next week.
Finance: Brenda Fredrickson reported that we are currently $16,000 in the black for the current year. We are currently $16,000 under budget for facilities. Brenda asked that committee chairs let her know what they would like their budgets to be for 2020.
We were reminded to review the written reports submitted by Michele, Worship and Trustees.
Trustees: Larry Weaver reported:
-The cross in front of the office wing was painted by Kent Gregg.
-The downstairs kitchen faucet has been fixed.
-The faucet in the women’s restroom has been rebuilt.
-The north parking lot will be resurfaced & restriped for approximately $22,000.
-Kent Gregg moved, seconded by Sandy Yale and passed that we finish phase 2 of the landscaping
-The trash is not being picked up often enough. Possible solutions are to get fewer donuts each week and to find out how much weekly pickup would be..
SPR: There was a discussion about the possibility of shortening office hours.
The survey on the columbarium is ready and will be emailed out soon.
Trunk or Treat is scheduled for October 24 in the parking lot. Members are being asked to either decorate their trunks or donate candy. The area will be taped off for safety.
Tom Duggan reported that Rev. Michele Kaminsky asked that we review the strategic plan from the minutes of the September meeting and that, for security, we need better physical control of the groups using the church
Kelsey Fernandez: Kelsey thanked everyone for their support on Youth Sunday. The youth will be observing gratitude Sunday on October 24 by supplying extra food for coffee hour, then they will go outside to help with Trunk or Treat. The youth are discussing ways they can give back to the church.
Spaghetti Dinner and Auction: Sandy Yale reported that the spaghetti dinner went well and all the leftovers were sold. We made approximately $1,600 profit. Don Yale reported that we made approximately $11,000 on the auction. Due to the fact that attendance was down this year, there was a discussion about possibly doing something different for a fund raiser next year.
Church Directory: Kent Gregg discussed the directory update. He will submit a request for payment for the app for the directory and get the subscription started.
Marketing: Kim Palmer reported that Nancy Cassidy is updating the welcome brochure and we have a new wedding planner brochure. The brochures look much nicer if printed at a printer’s than on the church printer. Kim suggested that the next time we get a church printer perhaps we should look at one that would print color better. Kim requested that someone bring the new welcome banner into the building after the Sunday services. Kelsey Fernandez will have the youth bring it in. Kim is signing contracts for OLLA to use the building for a yoga class and also for occasional sessions in the sanctuary in the spring. They will provide their own building supervisor who will open the building, stay for the session and lock up.
There was a discussion about possibly providing a way for people to donate online for memorials.
Nominations: Selwyn Edwards reported that the committee is making good progress on nominations for next year. She asked that anyone who has a recommendation for a committee member talk to her about it.
The next meeting will be charge conference on November 24 from 1-4pm. Michele may contact us if she needs anything before then. The December meeting will be December 17. Selwyn Edwards will do a devotion and closing prayer.
Tom Duggan gave a closing prayer.
Betty Holling, Secretary